ScanSoft Pro 12 ScanSoft Uživatelský manuál stáhnout pdf (Strana 36)

PaperPort Getting Started Guide 36

Find words in an item

To search for words within an item, you need to add the item to the

All-in-One Search index and select

Use All-in-One index

. When you search

using the index, you can find items that have been indexed by their

properties, or text content, or both.

Specify search limits:

• all files in current folder but not its sub-folders

• current folder plus sub-folders

• all PaperPort folders and sub-folders.

Define search precision:

• Exact match finds words and common endings: search look finds looks,

looked, etc.

• Approximate match finds as above and more: search look might find

lock or luck.

When the search is complete, results are displayed – each as one row of a

table. Select one and click the

View Text

button to see your search phrase

occurrences in their context. Click the

Copy Text

button to extract text from

the file and place it onto the Clipboard. Right-click a result file and choose

‘Open’ to launch the document in its associated application. ‘Open

Containing Folder’ switches to the file’s folder with the file selected.

To filter search results using file information, turn on the relevant check-

boxes under

Name, author, keywords

and specify search text here as well.

Add items to the All-in-One Search index

The All-in-One Search index uses PaperPort’s OCR software to extract and

copy textual content from your items, and creates a database of the words or

phrases in those items, much like the index of a book. Item properties, such

as name and author, are also added to the index. Although creating an index

is time consuming, searching for items in the index may be much faster than

searching file by file.

Using PaperPort Options available from the PaperPort button, you can

specify whether you want All-in-One Search to run automatically each time

you add a new item or modify an existing item. You can also set how long

PaperPort should wait before starting the update process.

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ScanSoft Pro 12 ScanSoft Uživatelský manuál Strana 36